Privacy Policy
This privacy policy is intended to provide you with all the information you need to understand how we process your data on the website of Anais Digital.
In general, you can visit our website without providing any personally identifiable information about yourself. For any information on the protection of personal data, you can also consult the website of the Belgian Data Protection Authority: https://www.dataprotectionauthority.be/
1/ Who is responsible for processing your data?
According to the General Data Protection Regulation, the data controller is S.A. ANAIS SOFTWARE SERVICES (BE 0874.878.137), with its registered seat at Bd. Brand Whitlock 87, 1200 Woluwe-Saint-Lambert. (registered in the Register of Legal Persons), hereinafter “we”, “us”, “our”, “its” or “ANAIS”. For any question about this policy, you can write to: privacy@anais.digital
2/ Why is your personal data used and on what basis?
ANAIS processes your personal data when you contact our services, by email, by telephone or by any other means of communication. Below are the reasons why we process your data:
- The management of your application files in the context of recruitment procedures. This processing is necessary for the legitimate interests of ANAIS to have additional human resources. Your consent may be requested so that ANAIS can keep your file in order to propose offers that may correspond to your profile.
- Commercial management, in particular in order to (1) select service providers, and (2) meet the technical and commercial needs of customers and prospects. This processing is based on (1) the need to carry out pre-contractual and contractual measures, and (2) the need to comply with one or more legal obligations, particularly in the context of invoicing.
- To respond to and process your requests in the context of exercising your rights under the GDPR. This processing is based on the legal obligation to respect the exercise of rights arising from articles 15 to 23 of the GDPR.
- To ensure the proper functioning and security of the website. This processing is based on the legitimate interest of ANAIS to improve its website and to offer a secure navigation.
- To carry out analyses of the website audience. This processing is based on the legitimate interest of JEMS to operate statistics on the visits to its website in order to improve the quality of navigation. You can set your choices regarding this data collection below.
3/ How long do we keep your information?
Your information is kept for a period of time strictly necessary for the pursuit of the objectives mentioned above or to satisfy legal, regulatory, administrative or judicial obligations.
4/ Who has access to your data?
Some of your data may be accessible to employees in the administrative, recruitment, human resources, project management, customer and commercial relations, accounting and management control, and IT departments.
ANAIS may communicate information within the ANAIS Group, to its external service providers, subcontractors and partners whose intervention is strictly necessary to achieve one of the above-mentioned purposes.
Finally, within the framework of its legal and regulatory obligations, ANAIS may be required to provide certain data to the police, judicial and/or administrative authorities, in particular within the framework of legal proceedings, when they request it.
5/ Is your data processed outside the European Economic Area (E.E.A.)?
It is possible that companies located outside the E.E.A. – or part of an international group of companies within which information circulates freely – may have access to your data in the context of a transfer, storage or processing.
These transfers are made on an occasional basis, to a limited number of persons outside the E.E. where necessary to enable JEMS to carry out this data processing. In this case, we ensure that the processing of your information is controlled to provide appropriate safeguards for the protection of privacy and fundamental rights in accordance with this policy.
6/ What are your rights? How to exercise them?
In accordance with the GDPR, you have the right to access, rectify and delete information concerning you, as well as the right to limit, portability and opposition for legitimate reasons.
In order to ensure that your requests for rights are processed in the best possible conditions, please write to us at privacy@anais.digital. We will do our best to respond to your request within the statutory time limits.
In the event of an unsatisfactory response, you may file a complaint with the Data Protection Authority at the following address :
Belgian Data Protection Authority
Rue de la Presse, 35 -1000 Bruxelles
+32 2 274 48 00
7/ How do we protect your data?
In our capacity as data controller, we implement appropriate technical and organizational measures, in accordance with regulatory provisions, to prevent any breach of confidentiality, availability or integrity of your personal information.
8/ Setting of cookie
Our website stores cookies on your browsing device. By default, we use cookies necessary for the functioning of the site (navigation and security functions) as well as an analytics cookie that respects your privacy. The latter is configured to automatically anonymize your data.
If you consent, we also share information about your use of our site with our partners who may then combine it with other information you have provided to them or that they have collected through the use of their services.
During your first visit to the site, you may have been asked to make a choice regarding the deposit of cookies.
9/ Modification of this policy
ANAIS reserves the right to modify this Privacy Policy.
Last update: 07/03/2023.